co-ordination will also be evaluated specifically to assess the extent to which they will achieve the objectives. Given the complexity of the institution, there will be need to undertake a mid-term and an end-term evaluation.

8.4.2     Reporting

 

In the proposed system, a two-way reporting approach will be adopted at three distinct units. The first unit will be the feed forward and feedback interaction between the US and the external stakeholders such as the UC, Donors, Government and collaborators. The second unit will be done at the academic level where various faculty and staff will provide progress returns to the heads of department who will present them to the dean of faculty. Later such returns will provide useful information for evaluation of the academic standards. The third unit will be at the projects level. Different report formats will be developed so that a standard way of monitoring activities will be applied throughout the programme.

 

1   9.  MAIN RECOMMENDATION FROM THE REVIEW

 

1.1      9.1      Conceptual Framework

 

The operation theme of the UoA, ^wholistic development ̄, is useful as a guiding principle but for operation purposes, it requires interpretation and further elaboration for specification of appropriate development programmes. Therefore, this Strategic Plan addresses the appropriate priority areas for the intended development of UoA. The plan acknowledges that the benefit will only be achieved if significant amount of resources are mobilized and invested in various sectors where main determinants and impact of progress lie. It also outlines a number of priority activities whose implementation will require partnership between all stakeholders. The plan is dynamic in that it is a framework for an on going process. Thus the detailed contents of the plan may change as the process evolves.

 

1.2      9.2      Development Approach and Operationalization

 

The long-term development objective of the UoA should be to facilitate the process for self-reliance in addressing the development needs. Fundamentally, this means pursuing change in the attitudes, expectations and aspirations of the institution from an ^SDA church based orientation ̄ to ^a national and international institution for resource mobilization ̄.

 

The process approach hereby recommended allows for local level identification of development needs, priorities, flexibility and adaptation of development programmes in response to problems and constraints that may arise during implementation, while keeping the programme goals and objectives in perspective. The greatest challenge probably lies in the patience and moral strength required to consult and go along at the stakeholders pace with their interest at heart.

 

Much effort in the first six months of the Strategic Plan will be devoted to establishing the necessary organization and systems. A significant task will be that of establishing UoA capacity to monitor and direct the process of activity implementation. The activities currently taking place on campus will be identified with those that are outlined in the Strategic Plan. Given that strong co-ordination mechanism will require skilled management, recruitment of these skills must be completed and extensive induction for staffs conducted.

 

1.3      9.3      Immediate Steps

 

In the short term, priority activities will be to: -

 

                     Share this document with all the stakeholders to identify areas of support, gaps in various intervention strategies and to provide inputs to the proposed strategic plan framework.

 

                     Translate the Strategic Plan into operation plans for stakeholders to implement.

 

                     Mobilize resources and install an appropriate management structure to co-ordinate the implementation and monitoring of the activities at all levels.

 

                     Enhance current small cluster auxiliary enterprise activities. In the first year of this plan, it is envisaged to expand these activities to achieve maximum output/turnover.

 

                     Conduct a baseline survey to come up with the benchmark situation and develop monitoring indicators

 

                     Establish monitoring and evaluation frameworks for all departments

 

                     Conduct social mobilization and sensitization activities at various levels and increase openness about UoA activities nationally and internationally.

 

Others will include:-

 

                     Documents; these will include all the relevant academic master plan, administrative and financial documents

 

                     Resources; to include, human resources, books/periodicals/journals and funds

 

                     Infrastructure; will include the construction of married student quarters, staff housing, incinerators and classrooms

 

                     Utilities; water and electricity

 

                     Transport & Communication; internet services, acquire a university bus and pick up

 

 

1.4   9.4      Mainstreaming the Plan and Publicity

 

There is an urgent need to ensure that activities identified in the Strategic Plan are mainstreamed in the work plans of implementing departments and sectors. Thus, an important task in the roll out plan over the next six months will be for UoA to liase closely with the line authorities and donors to: -

 

                     Provide information on activities that are understood to fall under the strategic plan. More importantly, to mainstream the currently neglected priority activities under the strategic plan by influencing and encouraging the authorities to undertake these activities within their responsibilities.

 

                     Lobby and advocate for the Strategic Plan to influence the budget exercises and to allocate resources to the Strategic Plan activities.

 

                     Ensure that the relative roles and responsibilities of multi-sectoral approach are fully understood.

 

 

2    APPENDIX 1:       ADMINSTATION AND SALALRIES FOR UoA

 

 

ITEM

ADMINISTRATION & SALALRIES

Period of Implementation Plan

Total

Year 1

Year 2

Year 3

Year 4

Year 5

1

SALALRIES

 

 

 

 

 

 

 

Regular Workers A

46,368,000

55,440,000

69,300,000

84,649,800

105,805,800

361,563,600

Regular Workers B

21,196,800

25,344,000

31,680,000

38,700,000

48,380,160

165,300,960

Regular Workers C

5,299,200

6,336,000

7,920,000

9,675,000

12,089,880

41,320,080

Government Term

17,250,000

20,625,000

25,781,250

31,492,125

39,369,187.50

134,517,562.50

Sub-Total

90,114,000

107,745,000

134,681,250

164,516,925

205,645,027.50

702,702,202.50

2

OPERATION EXPENSES

 

 

 

 

 

 

 

Telephone/postal

563,754.15

620,129.57

682,142.52

733,303.21

788,300.95

3,387,630.40

Internet services

2,633,040.00

2,896,344.00

3,185,978.40

3,424,926.78

3,681,796.29

15,822,085.47

electricity

230,000.00

253,000.00

278,300.00

299,172.50

321,610.44

1,382,082.94

Audit fees

1,150,000.00

1,265,000.00

1,391,500.00

1,495,862.50

1,608,052.19

6,910,414.69

insurance

303,815.05

334,196.56

367,616.21

395,187.43

424,826.48

1,825,641.73

stationery

1,544,691.50

1,699,160.65

1,869,076.72

2,009,257.47

2,159,951.78

9,282,138.11

Bank charges

373,520.00

410,872.00

451,959.20

485,856.14

522,295.35

2,244,502.69

Office repair/maintenance

637,387.50

701,126.25

771,238.88

829,081.79

891,262.92

3,830,097.34

Management and Administration

 

 

 

 

 

 

Sub-Total

7,436,208.20

8,179,829.02

8,997,811.92

9,672,647.82

10,398,096.40

44,684,593.36

3

VECHICLE EXPENSES

 

 

 

 

 

 

 

Fuel/oil

2,500,000.00

5,000,000.00

2,200,000.00

2,200,000.00

2,200,000.00

14,100,000.00

Repair/maintenance

1,850,800.00

3,701,600.00

1,501,600.00

1,501,600.00

1,501,600.00

10,057,200.00

Miscellaneous

21,478,526.00

21,478,526.00

21,478,526.00

21,478,526.00

21,478,526.00

107,392,630.00

Other

-

-

-

-

-

 

Sub-Total

25,829,326.00

30,180,126.00

25,180,126.00

25,180,126.00

25,180,126.00

131,549,830.00

 

TOTAL

878,936,625.86


 

3    APPENDIX 2:       BUDGET DETAILS

 

ITEM

DESCRIPTION DETAIL PHYSICAL FACILTIITIES

NORMS STANDARD

TOTAL FLOOR AREA

RATE/m2.

 T.SH

AMOUNT

1

NURSING DEPARTMENT

 

 

 

 

 

A.

2 classrooms for 30 students each

1.3 m/student

60 * 1.3 = 78m2

250,000

19,500,000

B.

1 laboratory for 30 students

1.5 m2/student

30 * 1.5=45 m2

250,000

11,250,000

C.

1 staff room for 15 people

2.0 m2/student

15 *2.0= 30 m2

250,000

7,500,000

D.

3 offices for 3 lecturers

10 m2/office

10 * 3= 30 m2

250,000

7,500,000

E.

5 staff houses for 5 staff

160 m2/house

160 * 5=800 m2

200,000

160,000,000

 

Sub-Total

 

 

 

205,750,000

2

 

EDUCATION DEPARTMENT

 

 

 

 

 

A.

4 lecture rooms for 150 students each room

1.2 m2/student

600 * 1.2= 720 m2

250,000

180,000,000

B.

2 seminar rooms for 30 students each room

1.3 m2/student

60 * 1.3= 78 m2

250,000

19,500,500

C.

2 conference room for 40 students

1.3 m2/person

40 * 1.3=52 m2

250,000

13,000,000

D.

1 office for the dean of faculty

20 m2

20 m2

250,000

5,000,000

E.

3 offices for the dept heads

15 m2/office

15 * 3= 45 m2

250,000

11,250,000

F.

6 offices for six lectures

10 m2/office

10 * 6= 60 m2

250,000

15,000,000

G.

1 office for counselling and guidance

15 M2

15 m2

250,000

3,750,000

H.

4 laboratory rooms for 30 students each

1.5 m2/student

120 * 1.5= 180 m2

250,000

45,000,000

 

Sub-Total

 

 

 

292,500,500

3

 

THEOLOGY DEPERTMENT

 

 

 

 

 

A.

1 room for resource/research centre for 50 students

1.5 m2/person

50 * 1.5= 75 m2

250,000

18,750,000

B.

2 lecture rooms for 50 students

1.3 m2/student

100 * 1.3= 130 m2

250,000

32,500,000

C.

1 staff room for 10 people

20 m2

20 m2

250,000

5,000,000

D.

3 staff offices

10 m2/office

10 * 3= 30 m2

250,000

7,500,000

 

Sub-Total

 

 

 

63,750,000

 

 

TOTAL (Nursing Dept. + Education Dept + Theology Dept)

562,000,500

 

 

 

 

ITEM

DESCRIPTION DETAIL Physical facilities cont¨d

NORMS STANDARD

TOTAL FLOOR AREA

RATE/m2.

 TSh.

AMOUNT

4

 

BUSINESS DEPARTMENT

 

 

 

 

 

A.

4 lecture rooms for 60 students each room

1.3 m2/student

240 * 1.3 = 312 m2

250,000

78,000,000

B.

2 seminar rooms for 100 students each

1.3 m2/student

200 * 1.3 = 260 m2

250,000

65,000,000

C.

2 laboratory rooms for 50 students each room

1.5 m2/student

100 * 1.5 = 150 m2

250,000

37,500,000

 

Sub-Total

 

 

 

180,500,000

5

 

SUPERMARKET

 

 

 

 

 

A.

Supermarket to handle 200 people

400 m2

400 m2

200,000

80,000,000

6

 

INTERNET CAFE

 

 

 

 

 

A.

1 large room that can handle 24 cubicle

120 m2

120 m2

250,000

30,000,000

B.

2 telephone booth

6 m2

6 m2

250,000

1,500,000

 

Sub-Total

 

 

 

31,500,000

7

 

DAIRY / FARM

 

 

 

 

 

A.

Farm machineries; dairy product processing plant equipments;

350 m2

350 m2

250,000

87,500,000

B.

Cattle shelter; workshop; offices etc.

360 m2

360 m2

200,000

72,000,000

C.

Additional farmland for research program/plantation for silage

 

5 acres

2,000,000

10,000,000

 

Sub-Total

 

 

 

169,500,000

9

 

BAKERY (FOR BUSINESS)

 

 

 

 

 

A.

Bakery building

-

250 m2

200,000

50,000,000

B.

Delivery truck (van)

 

-

-

6,000,000

 

Sub-Total

 

 

 

56,000,000

10

 

GRINDING MILLS

-

80 m2

200,000

16,000,000

 

A.

2 standby generators

 

 

 

 

B.

Power house

 

50 m2

200,000

10,000,000

C.

Generators (175 KVA each)

-

 

16,000,000

32,000,000

 

 

Sub-Total

 

 

 

42,000,000

12

 

ROADS; SIDE WALKS; LANDSCAPING

Lumpsum

 

 

200,000,000

 

 

TOTAL (Business Dept. + Supermarket + Internet + Dairy + Bakery + Grinding mill + Landscaping)

759,500,000

 

 

GRAND TOTAL PHYSICAL FACILITIES

1,321,500,000

4    APPENDIX 3:       IMPLEMENTATION MATRIX UOA STRATEGIC PLAN FOR SELECTED SECTORS

 

Sector

Objective/Policies

Strategies

Outcome/Output

Key Actors

Time Frame

Construction of Physical Infrastructure

                      Financing of construction work

                      Reviewing sectoral allocation of resources in view of expansion to achieve University status

          Revise UoA master plan

          Solicit funding

          Necessary infrastructure constructed

-    Incinerator

 

 

          UoA Management

          Development Director

          Development Partners

          Collaborators

 

 

Jan 04 – Dec 08

Incorporating Structural Changes in UoA Management

                      Better succession management in UoA

          Develop organizational structure

          Revise UoA constitution

          Develop academic charter

          Advertise and recruit qualified staff

          Approved organization structure in place

          Approved academic charter in place

          Adequate supply of qualified lecturers/staff

          Wide range of courses offered

 

          Higher enrolment rates

          BoT

          UoA Authority

          Consultants/experts

          HEAC

          Faculty/staff

 

 

          Parents and students

 

 

 

 

Dec 03 – June 05

Expansion of Programme Scope

 

Faculty of Theology and Religious Studies

 

                      Department of Theology

                      Department of Religious Studies

                      Establishment of Faculties

 

 

 

                      Reviewing the departmental course work

          Develop course manual

          Procure teaching learning facilities

          Improve ministerial practicum for third year students by extending ministerial attachment from 1 week to 3 months

          Establish faculty development policy

          Strengthen Christian standards values and spirituality among the university community

          Increase the enrolment of students from the current 80 to 170 in particular for female students by

          Create awareness and strengthen advertisement of the theology/religious programmes

           

          Course manual developed

          Teaching learning facilities procured

          Ministerial practicum period extending to 3 months

          Faculty development policy developed

          Christian standards values and spirituality enhanced

 

 

          High enrolment rate

          UoA Authority

          Departmental Heads

          Faculty

 

 

 

 

 

 

 

          Parents

          students

 

 

 

 

 

 

 

 

Dec 03 – Sept 06

 

 

Faculty of Business

 

                      Department of Business

                      Department of Office Administration

          Reviewing the departmental course work

 

          Provide necessary resources for a wholistic business education

 

          Provide business students with opportunities for practical experience.

 

          Provide Skills for business professional development

          Procure teaching-learning materials

          Identify companies,/ organization for practical attachment

          Affirmative action to increase the enrolment of business students

          Strengthen fundraising activities

          Collaboration and networking with other universities and learning institutions

          Establish faculty development policy

          Develop tailor made PM&E tools.

          Teaching-learning materials made available

          Attachment companies/ organization identified

          Business students enrolment increased

          Fundraising activities strengthened

          Collaboration/networking enhanced

          Faculty development policy established

          PM&E tools developed and operationalised

 

          TAC Management

          Departmental Heads

          Faculty and Staff

 

 

 

 

 

 

Dec 03 – June 04

Sector

Objective/Policies

Strategies

Outcome/Output

Key Actors

Time Frame

Faculty of Science and Technology

                      Department of Nursing Studies

                      Department of Technology

 

 

 

 

                      Provide the necessary resources for a thorough and wholistic training in science related issues

 

                      To provide an accessible and affordable training to produce competent and committed

 

                      Enrol between 25 – 30 nursing students

                      Establish the Faculty and develop departmental course work

                      Recruit quality teachers

          Procure teaching-learning materials

          Advertise and admit students

          Strengthen fundraising activities

                      Collaboration and networking with other organizations

                      Develop tailor made PM&E tools.

          Course manual developed

          Teaching-learning materials made available

          Nurse students enrolled

          Collaboration/networking enhanced

          Faculty bus purchased

          M&E tools operationalised

 

          TAC Management

          Departmental Heads

          Faculty and Staff

 

 

 

 

 

Dec 03 – June 04

Faculty of Education, Guidance and Counselling

                      Department of Education

                      Department of Guidance and Counselling

 

 

 

          Reviewing the departmental course work

 

          Provide necessary resources to prepare and equip students with integrated skills to serve as teachers, consultants, research and counsellors. .

 

 

          Procure teaching-learning materials

          Establish an educational resource center

          Increase the enrolment of the faculty students

          Strengthen fundraising activities

          Collaboration and networking with other universities and learning institutions

          Establish faculty development policy

          Develop tailor made PM&E tools.

          Teaching-learning materials made available

          Attachment companies/ organization identified

          Business students enrolment increased

          Fundraising activities Strengthen

          Collaboration/networking enhanced

          Faculty development policy established

          PM&E tools developed and operationalised

 

          TAC Management

          Departmental Heads

          Faculty and Staff

 

 

 

 

 

 

Dec 03 – June 04

Finance Resource Mobilization

 

                      Mobilize and build a financial resource base for development of UoA facilities

                      Continued awareness creation among various partners and supporters

                      Development of fundraising tools

                      Departmental proposal developed

                      Proposal submitted to prospective donors

                      Consultancy service provided

                      University authorities

                      Heads of departments,

                      Donors and well wishers

                      Experts

                      Community development committees

 

 

 

Jan 04 – Dec 08

                      Finance Management Systems

                      Improve financial management to ensure transparency and accountability at all levels.

                      Design comprehensive Financial Management System and policy

                      Capacity building for Staff and BoT

                      Carry out a routine update for the systems.

                      FMS in place

                      Capacity of Staff & BOT on FMS enhanced

                      FMS maintained & updated

                      Decentralised budget and budgetary control

                      Financial reporting and documentation enhanced

                      University authorities

                      Heads of departments,

                      Donors and experts

 

 

 

Jan 04 – Sept 04

Monitoring & Evaluation

 

 

 

          Baseline Survey and establishing M&E indicators

 

 

 

 

          Mid term Evaluation

          End term evaluation

                      Enhance credibility of data

 

                      Develop computerised M&E system to track progress

 

                      Improving information quality

                      Enhancing management information systems on campus

                      Capacity building for staff on Participatory monitoring and Evaluation (PME)

                      Establish departmental reporting units and periods

                      Develop departmental M&E tools

                      Conducting a baseline survey

 

                      Conduct a mid-term evaluation

                      Conduct an end-term evaluation

                      Better information techniques developed

                      Improved supervision

                      Better communication

                      Performance analysis

          Identification of gaps in the implementation

          PM&E tools developed and operationalised

 

 

          Development partners

          Collaborating institutions

          University Authorities

          Departmental heads

          Consultants (experts)

          Donors

          Communities

 

 

 

 

Dec 03 – June 04

 

 

 

 

 

 

Jun 06 – Aug 06

Nov 08  – Dec 08

Sector

Objective/Policies

Strategies

Outcome/Output

Key Actors

Time Frame

 

Human Resource planning and Development

 

 

                      Promote quality service delivery through the establishment of HRPD policy to guide staff welfare issues

                      Awareness creation and sensitization

                      Training for faculty and staff

                      Provision of physical facilities

                      Establishment of human resource planning and development policy

                      Stakeholder sensitised

                      Advertised and recruitment of staff

                      Capacity of staff enhanced

                      HRPD policy developed

                      Staff scholarship fund established

          University authority

          Departmental heads

          Experts

          Donors

 

 

Dec 03 – Dec 08

 

Collaboration and Networking

 

                      Establish and strengthen collaboration and networking activities for resource mobilization

 

                      Resource mobilization

                      Sharing of experiences

                      Provision of practical attachment

                      Security and Supervision

                      Health Services

                      Collaborators identified

                      Access to resources

                      Up-to-date policies

                      Joint activities

                      Sharing of experiences

                      Donors and Well wishers

                      Universities/organizations

                      TU, fields & conferences

                      Government authorities

                      HEAC

 

 

Dec 03 – Dec 08

 

Environmental sanitation

 

          Access to safe water

 

 

 

          Establish proper sewage System

 

 

 

 

          Improve access to safe water for domestic use

 

 

          Establish efficient and effective sewage system

                      Community mobilization and sensitization

                      Construction of water reservoirs

                      Install water treatment and water collection points

                      Supply of water to collection points

                      Establish proper, efficient and effective sewage system

                      Maintenance of the water and sewage systems

                      Water reservoir constructed

                      Water treatment plant installed

                      Adequate water supply

                      Maintenance enhanced

                      Proper sewage system established

                      UoA Authorities

                      MoWLD

                      NGOs

                      Donors

                      Communities

 

 

Dec 03 – Jun 04

 

 

 

Sep 04 -  Dec 08

 

 

          Access to electricity

          Improved access to reliable electricity supply

                      Expand to HEP coverage to areas of demand

                      Procure and install a generator with high capacity

                      Install automatic electricity regulator

                      Provide adequate electricity

                      Perform regular maintenance

                      Adequate supply of electricity

                      Generators provide power backup

                      Uninterrupted activities on campus

                      Improved speed out activities

                      Improved quality of life

                      MoEM

                      TANESCO

                      Donors

                      University Authorities

 

 

Jan 04 – Dec 08

Gender Mainstreaming

 

 

          Affirmative effort to empower females by offering them leadership positions

          To offer equal opportunity to all

                      Develop gender policy

                      Conduct a gender baseline survey

                      Carry out gender sensitization process

                      Gender mainstreaming in activities

                      Develop and integrate gender into M&E activities

 

                      Gender policy developed

                      Genders survey conducted

                      Sensitization and mainstreaming in activities conducted

                      Donors

                      University Authorities

                      staff

 

Jan 04 – Jun 06

Sector

Objective/Policies

Strategies

Outcome/Output

Key Actors

Time Frame

Auxiliary Enterprises

 

          Dairy  & Poultry

          Improve access to milk and milk products by UoA community

          Offer research and consultancy service in dairy management

           

          Capacity building on Dairy management

          Establish proper cattle shed

          Purchase of improved dairy animals

          Develop M&E tools/supervision

          Irrigation technology to improve dairy feeds

          Better dairy management

          Staff skills enhanced

          Improved milk yield

          Improved access to dairy products

          Increased income from sale of surplus dairy products

          UoA Dairy Workers

          Ministry of Agriculture

 

 

 

Jan 04 – Dec 08

          Bakery and canteen

 

 

 

 

          Improve and supply quality food products for healthy living

          Capacity building for staff

          Procurement of modern technology

          Establish food storage facilities

          Develop M&E tools/supervision

          Sales and marketing

          Skilled staff

          Quality food products

          Increased sales/turnover

          Well maintained records

          Increased income

          UoA authorities

          Staff/students

          Community

 

 

Jan 04 – Dec 08

          Internet Café

 

 

 

          Improve access to modern information facilities

          Capacity building for staff

          Procurement of modern technology

          Develop M&E tools

          Carry out routine maintenance

          Skilled staff

          Reliable information source

          Enhanced research via internet

          Improved communication

          Well maintained records/income

          UoA authorities

          Staff/students

          Community

 

 

Jan 04 – Dec 08

          Supermarket

 

 

          Improve access to basic household necessities and utilities

          Procurement of commodities and necessary equipment

          Develop M&E tools

          Skilled staff

          Ready access to basic utilities

          Improved records and reporting

          Increased income

          UoA authorities

          Staff/students

          Community

 

 

Jan 04 – Dec 08

          Dispensary

 

 

 

 

          Reduce the prevalence of diseases hence reduce mortality and morbidity in UoA region 

          Provide professional MCH/PHC services

          Resource mobilization

          Procure equipment

          Improve staff capacity

          Treatment and care for the sick

          Strengthen clinical management

          Improve MCH/PHC service delivery

          Carry out physical examinations

          Conduct health talks

          Provide health information through posters, brochures etc

          Conduct regular staff appraisal

          Routine maintenance

          Improved medial care services

          Healthy community

          Improved referral system

          Reduced prevalence of diseases

          Proper records and information

          Increased patient attendance/income

          MoH

          UoA Health staff

          Private health providers

          Local communities

 

 

Jan 04 – Dec 08

 

 

5    APPENDIX 4:       IMPLEMENTATION MATRIX FOR PRIORITY SECTORS

 

Priority Areas

Objective

Strategies

Outcome/Output

Key Actors

Cost Tsh.

Time Frame

Academic Advancement

          to establish a nationally and internationally recognised university and research institute

 

 

 

          Expand the programme scope from the current 3-degree course to 8-degree courses.

 

 

 

 

          Increase student enrolment to 500 through improved teaching-learning facilities

 

 

          Establish 20 staff houses and improved accommodation for 450 students, classrooms, offices and other infrastructure

          Enhance the capacity of the community to access services provided by the university

          Better succession management in the education sector

 

          Introduce other educational programmes

          Develop UoA academic charter

          Research and Development

          Advertisement and awareness campaigns

 

          Increase enrolment by introducing scholarship fund for outstanding, needy and females student

 

          Provision of paid jobs to needy students

          Affirmative action to increase female enrolment

          Construct staff houses and student dormitories

          Construct and refurbish classrooms and offices

          Necessary academic faciltiies in place and approved by HEAC

          Community gain access to UoA

 

 

          Four additional degree programmes introduced

 

          Adequate supply of qualified teachers

 

 

 

 

          Student scholarship fund established

          Needy students offered paid jobs

 

 

 

 

 

 

 

 

 

 

 

          Increased enrolment of female students

          UoA Authorities

          Departmental Heads

          TU & Donors

          HEAC

 

 

          Universities/organizations

          Fields & conferences

          Donors and Well wishers

 

 

 

 

 

          Parents

          Students

 

 

 

          UoA Authorities

          TU & Donors

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1,321,500,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2004 - 2008

Expansion of Programme Scope

 

Faculty of Theology and Religious Studies

 

                      Department of Theology

                      Department of Religious Studies

                      Establishment of Faculties

 

 

 

                      Reviewing the departmental course work

          Develop course manual

          Procure teaching learning facilities

          Improve ministerial practicum for third year students by extending ministerial attachment from 1 week to 3 months

          Establish faculty development policy

          Strengthen Christian standards values and spirituality among the university community

          Increase the enrolment of students from the current 80 to 170 in particular for female students by

          Create awareness and strengthen advertisement of the theology/religious programmes

          Course manual developed

          Teaching learning facilities procured

          Ministerial practicum period extending to 3 months

          Faculty development policy developed

          Christian standards values and spirituality enhanced

 

 

          High enrolment rate

          UoA Authority

          Departmental Heads

          Faculty

 

 

 

 

 

 

 

          Parents

          students

 

 

 

 

 

 

 

502,192,000

 

 

 

 

 

 

 

2000 - 2008

Priority Areas

Objective

Strategies

Outcome/Output

Key Actors

Cost Tsh.

Time Frame

Faculty of Business

 

                      Department of Business

                      Department of Office Administration

          Reviewing the departmental course work

          Provide necessary resources for a wholistic business education

          Provide business students with opportunities for practical experience.

          Provide Skills for business professional development

          Procure teaching-learning materials

          Identify companies,/ organization for practical attachment

          Affirmative action to increase the enrolment of business students

          Strengthen fundraising activities

          Collaboration and networking with other universities and learning institutions

          Establish faculty development policy

          Develop tailor made PM&E tools.

          Teaching-learning materials made available

          Attachment companies/ organization identified

          Business students enrolment increased

          Fundraising activities strengthened

          Collaboration/networking enhanced

          Faculty development policy established

          PM&E tools developed and used

          TAC Management

          Departmental Heads

          Faculty and Staff

 

 

 

 

 

 

 

683,167,000

 

 

 

 

 

 

 

 

 

 

 

 

2004 - 2008

Faculty of Science and Technology

                      Department of Nursing Studies

                      Department of Technology

 

 

 

 

                      Provide the necessary resources for a thorough and wholistic training in science related issues

                      To provide an accessible and affordable training

                      Enrol nursing students

                      Establish the Faculty and develop departmental course work

                      Recruit quality teachers

          Procure teaching-learning materials

          Advertise and admit students

          Strengthen fundraising activities

                      Collaboration and networking with other organizations

                      Develop tailor made PM&E tools.

          Course manual developed

          Teaching-learning materials made available

          Nurse students enrolled

          Collaboration/networking enhanced

          Faculty bus purchased

          M&E tools operationalised

 

          TAC Management

          Departmental Heads

          Faculty and Staff

 

 

 

 

 

354,089,200

 

 

 

 

2004 - 2008

Faculty of Education, Guidance and Counselling

                      Department of Education

                      Department of Guidance and Counselling

 

          Reviewing the departmental course work

          Provide necessary resources to prepare and equip students with integrated skills to serve as teachers, consultants, research and counsellors. .

          Procure teaching-learning materials

          Establish an educational resource center

          Increase the enrolment of the faculty students

          Strengthen fundraising activities

          Collaboration and networking with other universities and learning institutions

          Establish faculty development policy

          Develop tailor made PM&E tools.

          Teaching-learning materials availed

          Attachment companies/ organization identified

          students enrolment increased

          Fundraising activities Strengthen

          Collaboration/networking enhanced

          Faculty development policy established

          PM&E tools developed and operationalise

          TAC Management

          Departmental Heads

          Faculty and Staff

 

 

 

 

 

369,464,000

 

 

 

 

2004 - 2008

Finance Resource Mobilization

          Fundraising for successful response to the development challenges

          Enhance the resource mobilization to cater for the wider University Curricula

          Develop inter departmental proposal for donor

          Follow ups

          Improved auxiliary enterprise

          Funding from various sources

          Improved teaching-learning facilities

          Improved and expanded IGAs

          Better infrastructure

          UoA sustainable

          Better management

          UoA Authorities

          Donors and Well wishers

          TU, fields & conferences

          Faculty and staff

          Students

          Communities

 

 

 

 

 

Human Resource Planning and Development

          Improve faculty/staff welfare through the provision of better salary, allowances and provision of staff development opportunities

          Develope HRPD policy

          Create awareness

          Mobilize resources to establish staff Faculty fund

          Source qualified teaching

          Better staff welfare

          Opportunity for staff advancement

          Qualified staff employed

          Improved academic standards

          UoA Authorities

          Donors and Well wishers

          TU, fields & conferences

 

 

128,000,000

 

Finance Management

          Improve financial management to ensure transparency and accountability at all levels.

          Develop financial policy guidelines

          Establish adequate financial documentation and communication channels/units

          Develop risk management policy

          Coherent financial policy

          Good/prompt budget and budgetary control

          Good dissemination of financial information

          UoA Authorities

          Head of departments

          Consultants/experts

          Donors and Well wishers

          TU, fields & conferences

 

 

34,000,000

 

Priority Areas

Objective

Strategies

Outcome/Output

Key Actors

Cost Tsh.

Time Frame

Monitoring and Evaluation

          Measure the success of UoA programmes

 

          Establish a computerised M&E system

 

          Enhance capacity of the staff to carryout M&E activities

          Development of M&E tools and establishing departmental reporting units

          Computerise M&E systems

          Academic standards surveillance

          Monitor the impact of the inventions of expand programme scope

          Monitor impact of the improved teaching-learning facilities

          Monitor the impact improved faculty welfare

          Monitoring the impact of improved IGAs

          Reliable date/information on UoA programmes analysed and disseminated

          Performance of various programmes improved

          Improved information flow

 

          UoA authorities

          M&E Experts/consultants

          HEAC, and other relevant government ministries

          Collaborating institution

 

 

 

 

 

10,000,000

 

 

 

 

 

 

 

Environmental Sanitation

          Improve environmental sanitation within UoA

 

          Training UoA community on environmental issues

          Improve access to safe water

          Develop effective and efficient sewage system

          Establish solid waste disposal system

          Beautification programmes

          Clean and conducive learning environment

          Reduced water borne diseases

          Improved waste disposal

 

          UoA authority

          Faculty/staff

          Students

          UoA community

 

 

Gender Mainstreaming

 

 

          To mobilize and sensitise

          Formulate gender policy

          Carry out gender sensitization activities

          Affirmative action to incorporate females in mainstream leadership positions

          Gender policy developed

          Female faculty and staff incorporated in leadership positions

          UoA Authority

          Experts/Consultants

           

 

 

Collaboration, Networking and Public Relations

 

 

 

          To contribute to the development of UoA

          Advertise through electronic and print media

          Resource mobilization

          Carry out joint university activities

          Acquire relevant policies

          Strengthen collaboration, conduct educational/recreational trips

          Voluntary community services and evangelistic campaigns

          Support community based development projects

          Relevant policy framework available

          Student gain quality experiences

          Community standard of living improved

          Access to UoA programmes enhanced

          UoA Authority

          Heads of department

          Students

          Community

          Development Partners

          donors

 

 

 

Health care services

 

 

 

          Reduce the prevalence of diseases hence reduce mortality and morbidity in UoA region 

          Provide professional MCH services

          Provide PHC services

          Capacity building for personnel

          Formulate a policy to carry out physical examination to UoA community every year

          Treatment and care for the sick

          Strengthen clinic management and nursing care

          Establish a physical examination laboratory

          Autonomous status to enforce policies in UoA community

          Establish patient support centers

          Train UoA community on environmental issues

          Improved health service delivery

          Improved referral network

          Carry out 100% physical examinations for UoA community

          MoH

          UoA Health staff

          Private health care providers

          Local communities

379,631,600

 

Auxiliary Enterprises

          Increase turnover of IGA by 10% every six months

                      Recruit qualified staff

                      Capacity building for staff

                      Procure necessary commodities/utilities/equipments

                      Develop M&E Tools

                      Establish financial management system

                      Conduct continuous reconciliation

                      Conduct periodic appraisals

          Qualified skilled labour

          Improved service delivery

          Increased turnover/income

           

 

 

 

 

218,301,000

 

 

 

 

2004 - 2008


6    APPENDIX 5:       INSTITUTIONAL ASSESSMENT – ANALYSIS BY SOFO

 

Item

Success

Opportunities

Failures

Obstacles

Administration functions

-         Provision of housing

-         Upgrading of staff

-         Unity of workers

-         Salaries paid monthly

-         Provision of equipment

-         Improved offices

-         Fundraising

-         Campus beautification

-         Provision of communication services

-         New academic programs

-         Fundraising thro-ADRA and donor agencies

-         Qualified/skilled and committed staff

-         Collaboration and networking with neighbouring university

-         Availability of land for expansion

-         TAPS and TASS as feeders

-         Lack of staff development plan

-         Overloading of the present staff

-         Inadequate housing and offices and classrooms

-         Lack of resources for research

-         Demotivated staff

-         Management by the BOT

-         Private by owned vehicles/limited means of transport

-         Inadequate funds

Organizational structure

-         there is an organisation structure

 

 

Owners may not be ready to adjust to change of organisation structure

Policy and decision making

-         Formulation of some policies

-         To review the policies

-         Failure to review our policies

-         Lack of dissemination

-         Owners do not give feedback on policies

-         Lack of clarification of issues on policy e.g. salary increment

-         Owners of the college set limits to policy restructuring

Human Resources

-         Some staff members sent for capacity building upgrading

-         New programmes developed therefore opportunity for staff upgrading

-         Workshops/seminars for staff upgrading at minimal cost

-         Lack of human resource /development plan

-         Lack of planning culture

-         Lack of provision of short workshop/seminars

-         No clarification of the development concept

Inadequate finances

Technologies

-         Securing of computers

-         Accounting systems are computerised

-         Communication through the internet

-         Telephone and fax communication

-         Photocopy Machines

-         Scanner & printer

-         Satellite Dish

-         Grinding mill

-         Generator

-         Acquiring modern equipment

-         Training in using the available technologies

-         Utilize existing skills in technology e.g. students

-         Lack of modern equipment

-         Poor maintenance

-         Lack of supplies to make them operational e.g. ink fuel

-         Some workers not trained in the use of available technologies

-         Not utilizing existing skills in technology

-         Lack of planning

-         Poor monitoring & evaluation

Gender approach

-         Ladies included in Theology class

-         Given preaching assignment

-         Men included in secretarial class

-         Education/sensitization

-         Lack of sensitivity

-         No female sponsored by the church

-         Bias in sponsorship

-         No plans for student & wives education

- Culture

External Relationships

-          

 

 

 

Style & Approach

-         Issues are approached through a Christian perspective

-         Redemptive

-         For change

-         Encourages wrong doing

-         Lack of promptness in dealing with issues

-         Lack of information about decision made

-         Failure to confront issues

- Obstacle to progress due to delayed decision making

Monitoring & Evaluation

-         Teacher Appraisal tool prepared

-         Committee appointed to prepare a appraisal instrument for other workers

-         Develop M & E tools system

-         Learn from other institution

-         Lack of monitoring evaluation instrument

-         Lack of planning to M & E

-         No constant evaluation system

Lack of a planning culture

7    APPENDIX 6:       FINANCIAL ASSESSMENT – ANALYSIS BY SWOT

 

Item

Strength

Weakness

Opportunities

Threats

External financing

-         Some external financing

-         Policy – No borrowing

-       Review of protocol

-         Acquiring autonomy

-         Sourcing external financing

-         Protocol

-         Lack of autonomy

-         Pre-conceived ideas

Internal financing

-         Debit collection

-         Have managed to Clear previous debts owed by the college

-         Low turnover from projects

-         Unqualified staff for projects

-         No capital projects

-         Low student environment

-         Upgrading of project staff

-         Improvement of services e.g. clinic

-         Advertising of projects

 

-         Competitors of the projects e.g. grinding mill

-         Unsuitable economic environment

-         Low income of target groups

-         Devaluation of the currency

-         Not understanding the financial situation of the owner.

-         A culture of not supporting education

Involvement of BoT

-         Approval of Budgets

-         Provision of funds

-         Provision of fund raising opportunities

-         Provision of student sponsorship

-         Lack of communication to stakeholders other than T.U

-         Incomplete statements

Delay in reporting

-         Acquiring modern equipment

-         Training in using the available technologies

-         Utilize existing skills in technology e.g. students

-          

Reporting ( financial)

 

 

-         Reporting systems in place

-         Adequate staff

-         Sample auditing

-         Limited time for auditing

-         Done by one person records not well kept

-         Better packages for reporting

-         Unlock staff potential

-         Network for better systems e.g. of M&E

-         Collapse of computers

-         Inadequate funds

Quality of Audit

-         Effective auditing according to guidelines

-         Advice to management of an e.g. Budgeting

-         Lack of environment

-         Tools cannot be used interpret the budget

-         Lack of planning & communication

-         Lack of transparency & accountability

-         Lack of budgeting committee

-         Lack of financial policy & statements

 

-         Use of other auditing firms

 

-         Dishonest Auditors

-         Disregard of Advice

Procurement  & Disposal

 

 

-         Presence of a fixed asset register

-         No documented procurement & disposal policy

-         Weak monitoring system

-         Inadequate disposal procedure

-         Used items- disposal planning difficult

-          Iterative bottom – up inventory

-         Lack of a fence Public Roads through the campus

-         Limitation by Policy – not able to fundraise beyond policy

Finance Management systems
 
 

-         Sun system

Generates almost all reports

-         Internal controls for cheques in place-signatories

-         Big purchases agreed on by Adcom

-         Budget for small items done

 

-         Delays due to bureaucracy

-         New staff

-         Joint account

-         Too much paper work

 

-         Capacity Building of staff in finance management systems

-         Better systems computerised

-         Inadequate funds

-         Creditors requirement.

Budgets & Budget control

-         M &E tools available

-         Auditing being done.

-         Inadequate attention to the budget

-         Inadequate financial support

-         Late budget approval

 

-         Budgetary controls at different levels

-         Build staff capacity on budgeting/control

-         Formulate Budgeting committee

-         </